- To consider general finance matters
The Clerk covered the following subjects;
- Bank Reconciliation
A Bank Reconciliation as at the 24th August 2009 had already been circulated. There were no queries.
- Grants
He reminded Cllr Murray that he needed to apply for funds from the LCF for the Civic Society Blue Disc to be placed on the Ticket Office.
- Community Chest Application
The Clerk informed the Meeting that there was still approximately £600 left to claim from the Community Chest and there were no Applications outstanding. Cllr Webb proposed, Cllr Wilkinson seconded and it was agreed that the Council apply for this balance. No decision was made as to the claim details.
187:09/09 TO RECEIVE A PROGRESS REPORT ON THE IMPLEMENTATION OF THE PARISH PLAN
Cllr Murray, assisted by Mrs Burns, tabled and explained a draft Action Plan which Mrs Burns had produced. The Meeting was requested to review this and pass all comments to Mrs Burns as quickly as possible so that they could be discussed at the October meeting.
188:09/09 TO RECEIVE A PROGRESS REPORT ON THE PLAYBUILDER PROJECT
Mrs Burns reported that she had written to the Headteacher at Baldwins Gate School and it had been agreed that she could visit the school in September to obtain pupils' thoughts in this Project. She advised the meeting that the details of the All-weather pitch Survey at Madeley High School could be included in the Bid and she was looking at the possibility of having an Open Morning at the Village Hall to help determine the views of local children so that this could be included in the Submission which had to be completed by the 16th November.
189:09/09 TO RECEIVE A REPORT ON THE INFORMATION CENTRE PROJECT
Cllr Murray reported that the Centre continued to be used regularly by Parishioners mainly for photocopying, emails and Bus Passes.
190:09/09 TO CONSIDER COUNCILLOR TRAINING AND OTHER QUALITY PARISH COUNCIL MATTERS
The Clerk reported on a number of training opportunities and asked Councillors to respond to him if they wished to attend. Cllrs Hopper, Webb and Wilkinson and he had attended the SPCA Training on the Planning Framework at Whitmore Village Hall on the 26th August.
There were no QPC matters to discuss.
191:09/09 TO RECEIVE THE CLERK’S REPORT
The Clerk covered a number of points including;
- The Councillor Vacancy – no request for and election had been received and he would now advertise the post.
- Play Area inspection – he had made an inspection of the Play Area wit the Handyman and would obtain quotes/costs for the work required for Council's approval.
- NULBC Recycling Presentation – He had arranged for a presentation to be made at the October meeting.
- NULBC Parish Housing Needs Survey – It was agreed that this was not only unnecessary but intrusive. The Clerk was instructed to write to NULBC informing them of this and requesting that a Report be provided for inclusion in the next Newsletter.
- Sustainable Communities Act – He advised the Meeting that he had requested additional information on this in order to brief the Council at a later date.
- Darwin Celebration – He tabled a letter recently sent to Mr Whitehead at the Chairman's request.
- Community Council of Staffordshire AGM – He briefed the Meeting. None of the Councillors was able to attend.
- Warm Zone – He tabled the posters to be displayed on the Notice Boards.
- Alcohol Harm Reduction Strategy 2009 – 2112 and training – There were no comments by Councillors and none were available for training.
- SPCA AGM and associated Reports and Nominations – Cllr Maskery agreed to represent the Council. No nominations or Propositions were to be put forward.
- Bus Service Changes – He tabled a letter from Staffs County Council and it was agreed to place this on Notice Boards. Cllr Murray's offer to publish this around the Parish was accepted with thanks.
- Civil Contingencies – He tabled a request from local rescue and help Teams for volunteers.
- NCVS Information Request – he had responded as requested.
192:09/09 TO CONSIDER MAINTENANCE MATTERS
- Highway Maintenance and CLARENCE Reports
It was agreed that the priority task was still the cleaning of road signs along the A53 and Councillors were asked by the Clerk to inform him of any tasks for the Community Gang before their 5-day visit to the Parish on the 7th September. The Clerk confirmed that he had contacted BT to have the grass at the junction of Fair-Green Road and Newcastle Road cut. He also tabled a Press Release from Staffs County Council, a letter regarding Community Gangs and a list of tasks that could be undertaken by the Gang.
- General Appearance, Notice Boards and Parish Handyperson Tasks
The Clerk reported that he had received the Monthly Reports from the Handyperson and no new tasks for the Handyperson had been requested.
193:09/09 TO CONSIDER HIGHWAY MATTERS
- To consider the A53 and road safety
Staffs County Council, via Cllr Chapman, had agreed to provide details of accidents along the A53 by mid-September.
- To receive a progress report on the Speedwatch Project
Cllr Wilkinson and Cllr Maskery had nothing to report.
Cllr Maskery apologised to the Chairman and left the Meeting.
194:09/09 TO CONSIDER ANTI-SOCIAL BEHAVIOUR AND COMMUNITY POLICING MATTERS
Councillor Webb made his report concerning Locality Working and the latest Newcastle Rural LAG meeting. He informed the Meeting that the Safety Day would take place on the 15th September. The Clerk reported that the Detection Rates requested form the Community Police Team were still awaited.
195:09/09 TO RECEIVE REPORTS FROM COUNCILLORS ON ANY RESPONSIBILITIES NOT INCLUDED IN THE AGENDA
There were no reports.
196:09/09 TO CONSIDER VILLAGE HALL & RECREATION FIELD MATTERS
Cllr Murray gave a short report on the last Village Hall Management Committee Meeting and added that the next phase of the refurbishment was to replace the toilets. He reminded the Meeting that two Councillors were required to attend. The Meeting understood that Cllr Hopper was scheduled to attend the next meeting. Cllr Webb proposed that the need for two Cllrs to attend each Village Hall Management Committee Meeting be investigated, Cllr Wilkinson seconded and it was agreed.
The Clerk requested that a decision be taken regarding the top of the blue "Igloo" climbing frame. The Annual Report required that the top to be either filled in or that the bars be removed. It was agreed that the bars be removed. The Clerk undertook to task the Handyperson.
197:09/09 TO RECEIVE AND CONSIDER CORRESPONDENCE NOT ALREADY DEALT WITH IN THE MEETING
The Clerk tabled the correspondence that had not been dealt with during the meeting, highlighted specific items, and circulated the listing.
198:09/09 TO RECEIVE REPORTS FROM REPRESENTATIVES TO BOROUGH AND COUNTY PARTNERSHIPS AND FORA
There were no further reports.
199:09/09 TO NOTE COUNCILLORS' AND THE CLERK'S PLANNED ABSENCE
Councillors and the Clerk informed the Meeting of their planned absence. The actual dates were advised to the Clerk.
200:09/09 TO CONFIRM THAT THE NEXT REGULAR MEETING WOULD TAKE PLACE ON THE 7TH OCTOBER 2009
It was agreed that the next Regular Meeting of the Council would take place on Wednesday 7th October 2009 at 7.15 p.m. in the Whitmore & District Village Hall.
The Chairman thanked everyone for their attendance and, as there was no further business, he closed the Meeting at 9.45 p.m.
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